Sponsors & exhibitors

March 6-8, 2025 
Hyatt Regency Long Beach

Sponsored with the California College Media Association and the Journalism Association of Community Colleges

ACP’s spring conference returns to Long Beach — with a setting will snap the winter’s chill. Even better, it’s an on-site opportunity for sponsors to reach decisionmakers in collegiate media.

With more than 100 learning sessions from experienced journalism professionals and advisers, the conference will give attendees that much-needed boost to conclude the academic year. Programming over three days will encompass these trend-setting topics, as well as presentation of ACP Pacemakers in business, online and yearbook, plus Individual Awards in business and advertising and ACP’s Best of Show.

Register as a sponsor/ exhibitor

Read through the many ways you can connect with our attendees.

Then download and complete the sponsorship contract and email it to ACP’s Karli Keith, karli@studentpress.org, 612-200-9254.

We are open to your ideas

If you are interested in discussing other sponsorship and exhibitor opportunities, please contact ACP’s Karli Keith, karli@studentpress.org, 612-200-9254.

Gold Sponsorship / $4,000

This category offers tremendous brand exposure, with prominent positioning throughout the conference. Please review the specifications and deadlines below.

Options for Gold Sponsors

Pick one of the options below for this sponsorship package

Keynote sponsorship, with introduction before the keynote.

• Keynote 1: Thursday at 5 p.m.
  
• Keynote 2: Friday at 11 a.m.
  
• Keynote 3: Saturday at 3 p.m.

Conference Lanyards

Conference lanyard for name badges, sponsor logo printed on the lanyard with ACP logo.

Attendee tote bags

Attendee tote bags, with logo featured prominently on the bag design.

Benefits for Gold Sponsors

Exhibit opportunities

• Two tables and four chairs at the trade show.
• Opportunity to add tables, at $500 each, no limit.

Promotional materials preceding the conference

• Logo inclusion in the registration brochure sent to ACP members.
• Logo inclusion in conference promotional emails.
• Prominent recognition on the conference website as a Gold Sponsor, with company logo linked to your website.

Signage and visibility at the conference

• Logo recognition as a Gold Sponsor on conference signage.
• Two-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees.
• Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
• Banner ad in the conference app.

Additional promotion

• Opportunity to submit one promotional item to be inserted in the attendee tote bag.

Conference registrations

• Four complimentary full-conference registrations per table. (Additional full-conference registrations for sponsor staff available at $170 each.)

Additional brand exposure

Additional unlimited à la carte items. Additional fees apply.

Additional fees

Power at your booth and internet in the exhibit hall are not included with sponsorships.

Silver Sponsorship / $3,000

This category offers a high level of brand exposure, with prime positioning through the advance promotional campaign and on site at the conference. Please review the specifications and deadlines below.

Options for Silver Sponsors

Pick one of the options below for this sponsorship package

Conference Mobile App

Mobile app sponsor, with logo featured prominently within the conference app.

Program printing and delivery

Printing and delivery of the conference program. –

Reporters notebook

Reporters notebooks, given to all attendees, with sponsor logo on the front cover.

Benefits for Silver Sponsors

Exhibit opportunities

• One table and two chairs at the trade show.
• Opportunity to add tables, at $500 each, no limit.

Promotional materials preceding the conference

• Logo inclusion in the registration brochure sent to ACP members.
• Logo inclusion in conference promotional emails.
• Prominent recognition on the conference website as a Silver Sponsor, with company logo linked to your website.

Signage and visibility at the conference

• Logo recognition as a Silver Sponsor on conference signage.
• Full-page color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
• Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
• Banner ad in the conference app.

Additional promotion

• Opportunity to submit one promotional item to be inserted in the attendee tote bag.

Conference registrations

• Two complimentary full-conference registrations per table. (Additional full-conference registrations for sponsor staff available at $170 each.)

Additional brand exposure

Additional unlimited à la carte items. Additional fees apply.

Additional fees

Power at your booth and internet in the exhibit hall are not included with sponsorships.

Bronze Sponsorship / $2,000

This category offers brand exposure throughout the advance promotional campaign and on site at the conference. Please review the specifications and deadlines below.

Options for Bronze Sponsors

Pick one of the options below for this sponsorship package

• Online registration sponsorship, with company logo posted on the registration landing page and acknowledgement as a conference sponsor. 
• Sponsorship of the Thursday all-attendee reception, with appetizers and refreshments.
• Sponsorship of the Friday-evening adviser reception, with appetizers and refreshments.
• Sponsorship of Cup of Joe, morning coffee and doughnuts for all attendees.

Benefits for Bronze Sponsors

Exhibit opportunities

• One table and two chairs at the trade show.
• Opportunity to add tables, at $500 each, no limit.

Promotional materials preceding the conference

• Logo inclusion in the registration brochure sent to ACP members.
• Logo inclusion in conference promotional emails.
• Prominent recognition on the conference website as a Bronze Sponsor, with company logo linked to your website

Signage and visibility at the conference

• Logo recognition as a Bronze Sponsor on conference signage.
• Half-page color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
• Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.

Conference registrations

• Two complimentary full-conference registrations per table. (Additional full-conference registrations for sponsor staff available at $170 each.)

Additional brand exposure

Additional unlimited à la carte items. Additional fees apply.

Additional fees

Power at your booth and internet in the exhibit hall are not included with sponsorships.

Support collegiate journalism and expand your reach with additional exposure. Please review the specifications and deadlines below.

Tradeshow exhibit tables

Exhibit table / $900

One exhibit table and two chairs at the trade show. Opportunity to add tables at $500 each.

Nonprofit exhibit table / $700

One exhibit table and chair at the trade show. Must be a registered 501(c)(3) organization or a nonprofit college/university.

Conference-program advertising

• Inside front cover / $1,500
• Two-page spread / $1,800
• Full page / $1,500
• Half page / $800

The contract deadline is noon CT Feb. 28, 2025.

Download the sponsorship contract.

Logo and advertising deadlines are below.

For sponsorship questions and information, contact
ACP’s Karli Keith,
karli@studentpress.org,
612-200-9254.

Due to Karli Keith by Feb. 8, 2025

first of two deadlines

Sponsor session within conference programming

Submit session title, description, speaker/s and other information through the session proposal form.

Logos

• Logo as conference sponsor
• Logo as registration sponsor
• Logo as a sponsor on the mobile app

Submit two files for these uses — a low-resolution JPG and a high-resolution vector EPS.

Email to Karli Keith, karli@studentpress.org.

Program app banner ad

Recommended image dimensions: 700px by 210px (maximum 1000px by 1000px)

Sponsors and exhibitors will receive an email invite link into the mobile app to build your profile.

Email to Karli Keith, karli@studentpress.org.

Due at the hotel by March 1, 2025

second of two deadlines

Bag inserts

One promotional item to be inserted in the attendee tote bag.

Ship the bag inserts to —

Hyatt Regency Long Beach
ACP Spring National College Media Conference • March 6-8, 2025
200 S Pine Ave.
Long Beach, CA 90802
(562) 491-1234

Bag inserts will go to Karli Keith’s attention: karli@studentpress.org.

Hyatt Regency Long Beach

Exhibitor shipping & receiving information

All boxes and materials shipped to the hotel for your convention may be delivered three business days prior to your meeting dates.

Any material being sent to the hotel must be marked as follows —

Hyatt Regency Long Beach
200 S Pine Ave.
Long Beach, CA 90802
Phone: (562) 491-1234

TO: ON SITE CONTACT NAME
COMPANY / GROUP NAME
Associated Collegiate Press Spring Conference
March 6-8, 2025
Box ____ of ____

Upon check in please verify receipt of shipped materials with front office personnel or event manager.

The hotel is unable to accept shipments that may require forklift or other power lifting movement. Please contact your event planning manager for additional assistance with oversized items. Our receiving entrance is open 7 a.m.-3 p.m. PT Monday-Friday.

The hotel will not accept packages or shipments arriving C.O.D. The hotel will refuse any shipments not prepaid, and the hotel will make no notification to the shipper. Additionally, the hotel assumes no liability for any loss or damage to packages, boxes or shipments received prior to, during or following your event.

Receiving and handling fees

Incoming:

• Letter/small box: $3
• Large box/crate: $25
• Pallet/skid: $75

Outgoing:

• Letter/small box: $3
• Large box/crate: $25
• Pallet/skid: $75

When shipping materials out from the hotel, please do not forget your preprinted labels with your account number. If you are in need of shipping labels, the hotel can provide those along with the shipping forms which must be completed. Any improperly labeled packages will not be shipped out.